Board of Directors Election Process and Result Posting

 

1)      Ballots were placed in the mail 1/3/25.

2)    Chairperson Janet Layten was given custody of the PO Box key on 1/2/25. Janet and her Co-Chair Barbara Leach, will go to the Post Office to collect all the mail in ballots, place them in a sealed container, and bring to the meeting 1/21/25. No ballots will be collected until 1/21/25. Ballots may be mailed up until 1/21/25, and any ballot received post marked after 1/21/25 will be marked as ineligible.
 

a.      NOTE: if you do not receive a ballot contact the Chair or Co-Chair for a replacement ballot

                                                              i.      Chair – Janet Layten, jlayten1@gmail.com

                                                            ii.      Co-Chair – Barbara Leach, Barbara.leach1@att.net

3)       There will be a ballot box available in the meeting room for any hand-delivery ballots. Janet and Barbara will collect all hand delivered ballots at the meeting.

4)      The Chair/Co-Chair, along with 3 other committee members, will retreat to a private room where ballots will be sorted, logged, and tabulated.

5)      The Chairperson or Co-Chair and at least one other committee member will continue to check the PO Box for remaining ballots up until 1/27/25.
6)      Any remaining ballots will be opened and processed in the presence of the Chair/Co-Chair and at least one committee member. The ballots will be added to the previous total for a final voting tabulation.

7)      Voting results will be posted on the Official Glenmary HOA website on 1/27/25. The detailed voting summary depicting the random lot #, will also be posted on the website for confirmation and validation of votes.