Glenmary Residents,

 

RE: Ballot Replacement

As a result of the delayed receipt of mailed ballots we are going to set up a Ballot Replacement station at I Love Tacos (Formerly Mulligans). Janet Layten and Barbara Leach have agreed to be at I Love Tacos to issue a replacement ballot for anyone who has not received a mailed ballot. The original ballots were printed on blue paper and the replacement ballots are printed on green or yellow paper. You will have the same ballot numbers so you can cross reference your ballots when the verification summary is posted. There will also be a sealed ballot box where you can drop your ballots off rather than mailing. Ballots will need to be in a sealed envelope (provided) before you drop into the box. 

Date/Time
1/18/25 12:00 - 3:00 Saturday
1/19/25 3:00 - 6:00 Sunday
1/21/25 5:00 - 7:00 Tuesday

We have been told the Post Office was backed up on delivery as a result of the weather. We apologize for any inconvenience but we feel this is the best option to ensure ballots are received under the circumstances.

If you are not able to make the above stated dates and times you can still reach out to Janet and Barbara for replacements.

Respectfully,

Greg Miller 

GHA President
 

Members

RE: Special Members Meeting for Election of 4 Board of Directors
  
The election mailing which includes the proxies and candidate bios were mailed at the Post Office, on 1/3, with expected delivery within 4 days. However, the record snow and cold weather has caused delays in the normal postal service delivery. I have been in discussion with the Board and Janet Layten, as a result of the extreme weather conditions we have decided to reschedule the Special Member meeting for the Election of 4 Board position to February 4, 2025. The ballots MUST be post marked no later than 1/28/25. You will still be allowed to hand deliver your ballot the day of the meeting 2/4/25. 
We have confirmation of the meeting location, which is the Fern Creek Community Center, Tuesday 2/4/25, sign in 6:00 pm, meeting begins 6:30 pm. 
  
New Election Timeline:
  
1/28/25 
Deadline for mail in ballots. (ballots must be post marked no later than 1/28/25 to be eligible)
2/4/25 
4:00 - Chair and Co-Chair will collect ballots from designated PO Box, placed in seal container, and brought to the designated meeting.
4:30 - Chair/Co-Chair and committee will begin the process of opening, sorting, and tabulating ballots.
6:00 - Special Members Meeting sign in will begin 
NOTE: Ballot box for all hand delivered ballots will be set up at the sign in table. The hand delivered ballot box will have a tamper proof seal.
6:30 - Meeting will be called to order
7:00 - Chair and Co-Chair will collect the ballots from the on site ballot box
All Ballots will be processed at the meeting. The Chairperson has the authority to extend the timeframe, if some unforeseen issue arises and the count cannot be concluded in a reasonable time.

Respectfully

Greg Miller
Glenmary HOA President

Glenmary HOA Members

I am pleased to report 2024 financials through October have been completed and sent to all residents. The main financial hurdle for 2024 was the collection and payment for land purchased in 4th quarter 2023. Joe Shutts, Treasurer of Glenmary HOA has been diligent on collection of membership dues and the $200 assessment, resulting in over 100% of projected budgeted revenue for 2024. In addition we had several homes sold which had extensive backlog of delinquent fees and penalties resulting in liens being assessed and paid. In January of 2023 we began the year with a $60k surplus. The surplus money was used as a down payment on the purchase of land with the balance being paid in full during second quarter 2024. Pending any bad weather or unforeseen maintenance we should end the year with $80 - 90k surplus. This will allow for upgrades of islands, street signs, lighting, and funds to cover the new required KRS 381 Financial review from CPA. 
Joe Shutts has prepared a 2025 Budget that meets the need and projected required funds to support continued investment and upgrades. This draft budget was sent to all members and posted on the website.

We appreciate everyone's support and timely payments enabling us to continue investing in this beautiful community.

Respectfully

Greg Miller
President GHOA

Glenmary Residents,

 

The HOA Board has been very carefully working to establish the time frame for the upcoming election. After conferring with the Post Office they confirmed this is their busiest mailing period and customary mailing may likely experience delays being processed. After consultation with legal and an Executive Session with the Board the following tentative timeline will be set in motion.

 

We currently have 8 candidates running for the HOA Board of Directors
Incumbents Candidates
Greg Miller - President
Bob Thompson - Vice President
Joe Shutts - Treasurer
Sharon Dreher - Board of Director

New Candidates
Tiffany Self Vicars
Jeremiah Brightup
Sandy Spalding
Daniel English

The Bio's for the above candidates have been received. The window will be opened up for any other resident that may have an interest in running for a Board of Directors position. This HOA is a very important part of our community and this Board needs volunteers to support this civic work in order for Glenmary to exist according to the governing documents that it was set up under.
If you are a resident in good standing (no open Deed Restriction Violations or account delinquencies) and would be interested in running for one of the open positions, your bios will be mailed out with the election proxies for the voting process. Please send in your bios by December 9, 2024 so it can be included in the mailing.

 

2024 election packets will be mailed by January 6, 2025 to all residents in good standing. This
packet will include a numbered election proxy printed on colored paper, candidate’s bios, updated 2024 financial statement and voting instructions. These proxies with your votes will need to be mailed to a dedicated PO box and recorded by the election chairperson. The results will be posted on the HOA website for all to review.
The Special Session date and place will be posted on the website. We will not have confirmation on the date until January 6, 2025 but project the date will be in the week of January 27, 2025. This will allow ample time for all ballots to be returned.
We will also be posting a written Election Voting procedure to be followed during this election process.

 

Respectfully,

Glenmary HOA Board

HOA Member

Good News! We have received word Mulligans is going to do a "Soft" opening tomorrow 10/23 and again Friday 10/25 with a live Band on Friday. Now is our chance for our community to show support for Ernesto Rivera and make this facility a strong and viable part of our neighborhood. There is so much history behind the Judge Long Home (Glenmary Clubhouse) and represents a place in time that is deeply rooted in the Fern Creek Community. The transformation of what was once a building in disrepair has now been resurrected into one of the best restaurants in this area. Not to mention the aesthetics and vibrant family atmosphere adds both value and convenience to our neighborhood.   If you have not been in to see the restaurant and all the amenities that it has to offer. Now is your chance.   

Thank you,

Your HOA

 
 

Members

The Board will be having a working session this week to discuss the "Special Members Meeting" and the election process. We will be sending out an update following this working session. 

Also, I was able to follow up with several residents after the meeting to discuss some concerns and issues mentioned at the Annual Meeting. I appreciate your time and patience while we sort things out. Again, our biggest concern is upholding the current Deed Restrictions and ensuring the integrity of the election process as we have done in previous years.

Thanks again,
Greg Miller
President